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Information Management/Records Specialist - Cleveland

Office Cleveland
Practice Area Unknown/NA
Date Posted Dec 31, 2023
Application Deadline Dec 31, 2025

Taft is seeking an Information Management/Records Specialist to support our Information Governance team in Taft’s Cleveland office. 

We are seeking an Information Management/Records Specialist to support our Information Governance team in the Cleveland office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Essential Duties:

  • Searches, locates, retrieves and delivers information through established procedures and protocols and delivery systems.
  • Receives files or files lists for entry into information tracking application (“IRM), validates data for accuracy and enters into IRM.
  • Manages storage assignments and information custody for on-site and off-site files.
  • Sorts, classifies and codes physical and electronic information for filing and scanning.
  • Completes assigned work associated with on-boarding and off-boarding employees and client files/matters.
  • Monitors assigned email/voice mail accounts and responds in an appropriate and timely manner.
  • Provides input to IM/IG management on current and projected workloads, process improvements, and training requirements.
  • Completes all IM quality control requirements associated with the Firm’s IG program.
  • Supports Firm personnel on understanding and complying with IG policies, processes, and technologies.
  • Performs information management responsibilities as directed by the IM/IG management.
  • Performs other duties as assigned.

Requirements:

  • High School Diploma or equivalent; some college coursework preferred.
  • Minimum of 3 years working in a professional office environment preferred.
  • Working knowledge of records and information operations management operations, protocols, and best practices in the legal industry preferred.
  • Demonstrated experience managing physical and electronic documents, files and containers preferred.
  • Experience providing superior customer service in a fast-paced environment.
  • Working knowledge of Microsoft Office tools (Word, Outlook, Excel and PowerPoint).
  • Attention to detail and ability to manage and prioritize workload.
  • Ability to effectively communicate verbally and in writing and actively listen to a variety of audiences.
  • This position requires the ability to regularly lift and carry boxes that typically way up to 40 pounds.

Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.

Information Management/Records Specialist - Cleveland

Office Cleveland
Practice Area Unknown/NA
Date Posted Dec 31, 2023
Application Deadline Dec 31, 2025

Taft is seeking a Financial Reporting Analyst to support our Accounting team in Taft’s Cincinnati office.

 

Taft’s Information Management (IM) Specialists are a part of the Information Governance (IG) program. Their main responsibilities include directly supporting attorneys, case teams, and administrative teams in managing client and firm information per firm standards and processes. Requiring an attention to detail and a commitment to excellent customer service, this position offers an introduction to managing information in the legal environment to those who are new to the field.  For those familiar with IM working with Taft will allow Specialists to advance their skills, with opportunities for advancement, within a firm committed to the success of its personnel.

 

Duties& Responsibilities:

 

  •          Support the IG Operations Manager in implementing Taft’s IM standards and processes in assigned office(s)

o   Ensure all onsite containers are indexed and located within the firm’s information tracking application, iCompli

o   Process requests from legal case teams for containers and barcodes

o   Manage all locations designated to the custody of the onsite IM Specialist(s)

  •          Assist Taft’s Matter Mobility team in processing physical information into and out of any assigned office(s)

o   Collect all physical information associated with a client’s request to transfer the information

o   Review per firm standards and memorialize results in iCompli

o   Index physical information provided to Taft into iCompli

  •          Assist Taft’s Retention/Disposition team in processing physical information identified as eligible for destruction

o   Collect all physical information identified for destruction

o   Review per firm standards and memorialize results in iCompli

  •          Provide required metrics on office(s) IM activities
  •          Support firmwide IM training to office personnel
  •          Collaborate with the IG Operations Manager and other IM Specialists to improve operations for the firm and  assigned office(s)
  •          Assist with other duties, as assigned

 

Requirements:

  •          Bachelor’s degree or two to three years of professional services experience
  •          Excellent computer skills – high proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook)
  •         Experience in Information Management(preferred)
  •          Ability to work both independently and collaboratively with individuals at all levels and across all Taft offices
  •          Superior communication skills and excellent attention to detail
  •         Collaborative, team-oriented approach to work
 
Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.

 

Information Management/Records Specialist - Cleveland

Office Cleveland
Practice Area Unknown/NA
Date Posted Dec 31, 2023
Application Deadline Dec 31, 2025

Taft is seeking an Information Management Specialist/Records Specialist to support our Information Governance team in Taft’s Cleveland and Indianapolis office.

 

Taft’s Information Management (IM) Specialists are a part of the Information Governance (IG) program. Their main responsibilities include directly supporting attorneys, case teams, and administrative teams in managing client and firm information per firm standards and processes. Requiring an attention to detail and a commitment to excellent customer service, this position offers an introduction to managing information in the legal environment to those who are new to the field.  For those familiar with IM working with Taft will allow Specialists to advance their skills, with opportunities for advancement, within a firm committed to the success of its personnel.

 

Duties& Responsibilities:

 

  •          Support the IG Operations Manager in implementing Taft’s IM standards and processes in assigned office(s)

o   Ensure all onsite containers are indexed and located within the firm’s information tracking application, iCompli

o   Process requests from legal case teams for containers and barcodes

o   Manage all locations designated to the custody of the onsite IM Specialist(s)

  •          Assist Taft’s Matter Mobility team in processing physical information into and out of any assigned office(s)

o   Collect all physical information associated with a client’s request to transfer the information

o   Review per firm standards and memorialize results in iCompli

o   Index physical information provided to Taft into iCompli

  •          Assist Taft’s Retention/Disposition team in processing physical information identified as eligible for destruction

o   Collect all physical information identified for destruction

o   Review per firm standards and memorialize results in iCompli

  •          Provide required metrics on office(s) IM activities
  •          Support firmwide IM training to office personnel
  •          Collaborate with the IG Operations Manager and other IM Specialists to improve operations for the firm and  assigned office(s)
  •          Assist with other duties, as assigned

 

Requirements:

  •          Bachelor’s degree or two to three years of professional services experience
  •          Excellent computer skills – high proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook)
  •         Experience in Information Management(preferred)
  •          Ability to work both independently and collaboratively with individuals at all levels and across all Taft offices
  •          Superior communication skills and excellent attention to detail
  •         Collaborative, team-oriented approach to work
 
Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.