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Legal Notice
Taft Stettinius & Hollister LLP is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. Taft Stettinius & Hollister LLP participates in E-VERIFY. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. IMPORTANT - READ BEFORE SUBMITTING I AGREE THAT ALL INFORMATION I PROVIDE TO Taft Stettinius & Hollister LLP (“Taft”) IN CONNECTION WITH MY APPLICATION FOR EMPLOYMENT WILL BE TRUE AND COMPLETE, INCLUDING, WITHOUT LIMITATION, INFORMATION CONTAINED IN MY RESUME AND OTHER APPLICATION MATERIALS. I authorize investigation of all statements contained in my application which Taft may deem relevant to my employment, and authorize my previous employers or other persons having information concerning me or my record to report such information to Taft. I understand and agree that if it is subsequently discovered that any information in my application is untrue or that I have failed to disclose a material fact, any offer of employment made to me by Taft may be immediately withdrawn, or if I am already employed by Taft, I may be subject to immediate dismissal at Taft’s option.

Position(s) I am Applying for

Receptionist - Washington, D.C. (Capitol Hill)

Taft is seeking a Receptionist/Legal Assistant to join our team in our Washington, DC – Capitol Hill Office

 

Taft is seeking a Receptionist/Legal Assistant for our Washington, DC Capitol Hill office. This is a full-time in office position, Monday through Friday 8:30 a.m. – 5:00 p.m.  All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

 

Responsibilities:

 

  • Professionally answer and direct all incoming calls
  • Coordinate suite access, for visitors and in office staff
  • Work with the Director of Operations for all on-site facilities needs
  • Work with property management in relation to office and building needs
  • Assign and manage visitor offices
  • Work with Receptionist at Dupont Circle office to maintain offices to a similar standard
  • Greet clients in a professional and hospitable manner
  • Assist attorneys and public affairs staff with the production of documentation, time entry, expenses and other administrative tasks as necessary
  • Coordinate and process incoming and outgoing mail and deliveries, and route within the office
  • Assist with set-up and coordination of onsite events
  • Responsible for general up-keep of reception, conference rooms and office as a whole
  • Maintain conference room scheduler
  • Coordinate in-office meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling)
  • Assist with conference room set-up and break-down, including upkeep of catering kitchen and areas
  • Other projects and assignments as directed

     

    Qualifications:

     

  • Minimum of 3 years’ experience as a secretary or administrative assistant supporting multiple professionals
  • Experience in a law firm, public policy or lobbying environment is a plus
  • Bachelor’s degree preferred, or any combination of education, training and experience that demonstrates the ability to perform the duties of the position
  • Strong organizational skills
  • Detail oriented with the ability to multi-task
  • Demonstrated proficiency using Microsoft Outlook, Word, Excel and PowerPoint, experience with iManage a plus
  • Excellent verbal and written communication skills with the ability to always communicate professionally
  • Able to work overtime if needed

Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $50,000/yr. – $67,000/yr. Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

  

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.