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Legal Notice
Taft Stettinius & Hollister LLP is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. Taft Stettinius & Hollister LLP participates in E-VERIFY. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status. IMPORTANT - READ BEFORE SUBMITTING I AGREE THAT ALL INFORMATION I PROVIDE TO Taft Stettinius & Hollister LLP (“Taft”) IN CONNECTION WITH MY APPLICATION FOR EMPLOYMENT WILL BE TRUE AND COMPLETE, INCLUDING, WITHOUT LIMITATION, INFORMATION CONTAINED IN MY RESUME AND OTHER APPLICATION MATERIALS. I authorize investigation of all statements contained in my application which Taft may deem relevant to my employment, and authorize my previous employers or other persons having information concerning me or my record to report such information to Taft. I understand and agree that if it is subsequently discovered that any information in my application is untrue or that I have failed to disclose a material fact, any offer of employment made to me by Taft may be immediately withdrawn, or if I am already employed by Taft, I may be subject to immediate dismissal at Taft’s option.

Position(s) I am Applying for

Real Estate Legal Assistant - Phoenix

Taft is seeking an experienced Real Estate Legal Assistant to join our dynamic team of legal professionals in our Phoenix office.

 

Summary:

The Legal Assistant supports attorneys and paralegals by performing a variety of legal and administrative tasks. Strong candidates should have document preparation experience, working with complex documents and possess strong interpersonal skills and the ability to build relationships with clients, attorneys, and staff.

 

Responsibilities:

  • Assist with making edits to and proofreading correspondence, contracts, agreements, and other complex documents in draft and in final form.
  • Prepare, submit, and maintain weekly time records.
  • Set up, maintain, and ensure that files are kept current including classifying, arranging files, filing, and storing information.
  • Monitor, prioritize, organize, and facilitate daily workflow to meet project deadlines. This includes all administrative tasks including scheduling meetings, calendar management, processing expense reimbursements etc.
  • Maintain e-mails and documents on Document Management System (DMS) as determined by attorney and paralegal.
  • Act as liaison for attorneys and all office service departments, including Accounting, Business Development, IT, and Docketing & Records.
  • Drafts basic documents and filings

 Minimum Qualifications:

  • 3+ years of legal administrative support experience is preferred.
  • Familiarity with general processes, systems philosophies, structure, methods, and approaches of mid-to-large sized firms.
  • Ability to communicate effectively, both orally and in writing.
  • Proficient in using software systems such as Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), DMS/iManage Desksite, Aderant, LMS+, Workshare Compare, and Adobe.
  • Ability to organize, prioritize and multi-task, while working effectively under pressure to meet deadlines.
  • Ability to establish good rapport with attorneys, clients, and other staff.
  • Ability to proofread a variety of documents with high attention to detail.
  • Ability to think creatively and work independently.
  • Exceptionally strong organizational skills and work ethic in delivering client products promptly.
  • This position is hybrid

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.